Phase 1: Program Announcement & Call for Applications

Duration: 2–4 Weeks

Key Activities:

• Official public announcement of the MicroGREEN Grant Program

• Publication of eligibility criteria, guidelines, and funding focus areas

• Opening of the online application portal

• Stakeholder engagement, awareness campaigns, and information sessions

Outcome:
Eligible MSMEs are informed and invited to apply.

Phase 2: Application Submission Period

Duration: 4–6 Weeks

Key Activities:

• Submission of completed online grant applications

• Upload of required documents (business registration, sustainability plans, financial data, etc.)

• Applicant support through helpdesk and coordinators

• Automated acknowledgment of submissions

Outcome:
Complete and verifiable applications are received for evaluation.

Phase 3: Preliminary Screening & Eligibility Verification

Duration: 2–3 Weeks

Key Activities:

• Administrative review of applications

• Verification of eligibility criteria

• Validation of documents and applicant identity

• Disqualification of incomplete or non-compliant submissions

Outcome:
A shortlist of eligible and compliant applications.

Phase 4: Technical Evaluation & Due Diligence

Duration: 3–5 Weeks

Key Activities:

• Technical assessment of business models and green impact

• Environmental and social safeguards review

• Financial and operational due diligence

• Risk assessment and fraud prevention checks

Outcome:
Applications ranked based on merit, impact, and sustainability.

Phase 5: Approval & Grant Award Notification

Duration: 1–2 Weeks

Key Activities:

• Final review and approval by the Grant Evaluation Committee

• Issuance of conditional grant approval letters

• Public or private notification of successful beneficiaries

• Communication of next steps and compliance requirements

Outcome:
Successful applicants are officially awarded grants.

Phase 6: Grant Agreement Signing & Onboarding

Duration: 1–3 Weeks

Key Activities:

• Execution of grant agreements

• KYC and financial account verification

• Beneficiary onboarding and orientation

• Training on fund utilization, reporting, and compliance

Outcome:
Beneficiaries are contractually onboarded and ready for disbursement.

Phase 7: Grant Disbursement

Duration: 1–2 Weeks (Post-Onboarding)

Key Activities:

• Verification of disbursement conditions

• Release of funds in tranches or lump sum (as applicable)

• Confirmation of receipt by beneficiaries

Outcome:
Funds are securely disbursed to approved beneficiaries.

Phase 8: Implementation & Fund Utilization

Duration: 6–18 Months

Key Activities:

• Execution of approved business and green initiatives

• Deployment of grant funds for approved purposes

• Ongoing technical support and mentorship

• Compliance with environmental and social safeguards

Outcome:
MSMEs implement projects that deliver measurable green and economic impact.

Phase 9: Monitoring, Reporting & Evaluation

Duration: Throughout Implementation Period

Key Activities:

• Periodic progress and financial reporting

• Site visits and virtual monitoring

• Impact measurement (jobs created, emissions reduced, sustainability outcomes)

• Performance reviews and corrective actions where needed

Outcome:
Transparent tracking of outcomes and responsible fund use.

Phase 10: Program Close-Out & Impact Reporting

Duration: 1–3 Months

Key Activities:

• Final reporting by beneficiaries

• Financial reconciliation and audits

• Documentation of lessons learned and best practices

• Publication of aggregated impact results

Outcome:
Program objectives are achieved, documented, and reported to stakeholders.

Indicative Total Program Duration

12–24 Months, depending on project size, sector, and implementation scope.

Note

All timelines are indicative and may be adjusted based on:

• Number of applications received

• Country-specific regulatory requirements

• AfDB and donor compliance procedures